Application Deadline: Friday, April 5, 2024
Boat Slip – Early Bird* (available until March 15 @ 5pm): $345.00
Boat Slip – Regular (starting March 16): $395.00
Standard Booth (10x10): $495.00
Demo Slip**: $125.00
*Payment must be received by March 15 at 5:00 PM PST in order to receive Early Bird pricing. Payment received after this date will result in the Regular show pricing fee.
**Demo slips are additional slips not included in the Show loop. Vendors can use these slips for additional boats to demo during show hours. For every four (4) slips purchased, one (1) demo slip is included complimentary.
***A limited number of blank tents are available for rental. Please reach out to the Committee for more information.
Upon approval of this application, you will be contacted for payment.
Placement of booths and slips are at the sole discretion of the organizing committee. Requests can be submitted but cannot be guaranteed.
Registration & Payment Deadline – April 5, 2024 Early Bird Registration & Payment Deadline – March 15, 2024 Digital Show Guide Participation Deadline – April 5, 2024 Insurance Documents Required – April 5, 2024 Location Assignment – April 19, 2024
Move in On the Water – Wednesday, April 24 after 9:00 AM 10 x 10 Booth – Friday, April 26 after 1:00 PM
Please note all exhibits must be fully set up prior to 9:30 AM Saturday, April 29.
Equipment – Exhibitor must make the committee aware of any additional equipment required or being utilized for the move-in or move-out of the Exhibit (cranes, etc.).
Late Arrivals – Exhibitors arriving for set-up after the times noted above may be relocated to any location by the Kelowna Boat Show. If no alternative/accessible spot is available, the Exhibitor may be required to forfeit their show participation right and any funds paid.
Water Street Closures – Due to MapleFest, the section of Water Street between the two roundabouts beside Stuart Park will be closed from 6:00 AM to 6:00 PM on Saturday, April 27.
Move Out – Beginning at the completion of the show on Sunday, April 30, 2023 at 4:00 PM. The Exhibitor further agrees that no part of their display will be dismantled or have goods removed during the Show. Exhibitors that do not comply with the move-out times may be assessed a monetary penalty and not be offered renewal of their space in the following year’s show.
On the Water – All move outs to be completed by: Tuesday, April 30, 2024. On Land – All move outs to be completed by: Sunday, April 28, 202.
Any other arrangements must be approved by the Club Operations Manager, Robert Boeckner at robert@kelownayachtclub.com.
Show Hours Saturday, April 27, 10:00 AM – 4:00 PM Sunday, April 28, 10:00 AM – 4:00 PM
Required Documents
- Exhibitor Application/Contract (This form) - Certificate of Insurance
Additional sponsorship opportunities are available to exhibitors. Please reach out to laurianne@kelownayachtclub.com for more information.
Should an Exhibitor wish to cancel their participation in the show after payment is received, Kelowna Boat Show will refund payments received upon receipt of written notice of the request for cancellation as follows:
Should an Exhibitor wish to reduce the amount of space in the show after payment is received, Kelowna Boat Show will refund payment received upon receipt of written notice of the request as follows:
Kelowna Boat Show reserves the right to relocate the Exhibitor.
Each Exhibitor hereby assumes all responsibility for, and all costs and expenses arising from Exhibitor’s or Exhibitor’s agents or employee’s incorporation or use during the Event of any music, written material, dramatic rights, inventions, devices or similar items that are the subject of any copyright, trademark, patent, franchise or other contractual or statutory protection. Each Exhibitor agrees to indemnify, defend and hold harmless Kelowna Boat Show, Kelowna Yacht Club and its directors, officers, Members and employees from any claims, damages, costs or expenses, including, without limitations, attorneys’ fees and expenses, incurred by any of them that arise out of or in connection with such incorporation as use.
Exhibitors must adhere to the Kelowna Yacht Club Environmental Policy. The full policy can be found on the Kelowna Yacht Club website at kelownayachtclub.com/eco-friendly-initiatives/. Should there be a marine spill of any kind, it will be the Exhibitor’s responsibility for costs and any ramifications.
Furthermore, exhibitors are not permitted to provide single-use plastics (i.e. water bottles and plastic bags) to participants and attendees at the Kelowna Boat Show.
All Exhibitors are required to provide and keep in force during the period of the boat show, including move-in and move-out periods, the following insurance:
The Exhibitor, without regard to assignment, lease or sublease or dealer occupancy, shall indemnify, release, hold harmless, defend and reimburse Kelowna Yacht Club, Kelowna Boat Show and each of them (“indemnitees”) from all losses, claims, liability, damage, actions, judgements recovered from or assessed against the above named indemnitees, plus expenses (including , without limitation, attorney’s fees and expenses), resulting directly or indirectly:
Such indemnification shall not be effective if damage or injury results solely from the gross negligence or willful misconduct of the Kelowna Boat Show, Kelowna Yacht Club or any of their directors, members or employees while acting within the scope of their duties in relation to the Kelowna Boat Show.
Kelowna Boat Show and Kelowna Yacht Club shall have no liability whatsoever for any matter or thing resulting from strikes, lockouts, fire, acts of terrorism or war, national emergencies or acts of God; except that if Exhibitor’s show space has not been made available to Exhibitor, Kelowna Boat Show shall return to Exhibitor the payments made by them, after deducting there-from a pro-rata share of expenses incurred with said show.
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