NOTICE OF GENERAL MEETING
Date: September 4, 2024
Location:
1) Kelowna Community Theatre (1375 Water Street, Kelowna BC, V1Y 0B4)
2) Virtually via Zoom
Time: 7:00 PM PDT
Electronic Voting Opens: Tuesday, September 3, 2024 at 9:00 AM PDT
Electronic Voting Closes: Wednesday, September 4, 2024 at 9:00 PM PDT
Please read the Board Information Package, which includes relevant information on the resolutions.
In Person Registration Zoom Registration
For further information on the General Meeting, and appropriate supporting documents, click here.
Proxy Voting
Kelowna Yacht Club Bylaws permit proxy voting, with the details outlined in Bylaw 22.
Proxy forms are available online here or at the Club’s Reception desk.
Proxy forms can be presented until Wednesday, September 4, 2024 at 6:30PM PDT. Please note, in accordance with Club Bylaws the maximum number of proxies held by a voting Member attending a General Meeting is two (2).
To access the link above that form part of this Notice, you will be required to sign into your online member account. If you require assistance, please contact Member Services at info@kelownayachtclub.com or (250)762-3310 ext. 200.
FAQ
For the full FAQ, including information about potential resolution impacts, and opinions & positions, please go here. To access the full FAQ, you will be required to sign into your online member account. If you require assistance, please contact Member Services at info@kelownayachtclub.com or (250)762-3310 ext. 200.
VOTING ELIGIBILITY:
Q: Am I eligible to vote?
A: Regular and Life Memberships in Good Standing are eligible to vote.
Q: How do I find out my membership type?
A: If you are unsure of your membership type, please contact Member Services at 250-762-3310 ext 200 or info@kelownayachtclub.com.
Q: What is a Member in Good Standing?
A: Members in Good Standing are all Members except a Member who has failed to pay Annual Member Dues or any other fees, assessments or debts as and when due and owing to the Club, and such Member is not in good standing for so long as their debit remains unpaid. If you are concerned regarding your status, please contact Member Services at 250-762-3310 ext. 200 or info@kelownayachtclub.com.
Q: My spouse and I are on the same membership– do we each get a vote?
A: Regular and Life Memberships are eligible for one vote if they are in good standing at the time of voting. If you and your spouse are on the same membership, you have 1 vote between the two of you.
PROXY VOTING:
Q: How can I register a proxy vote?
A: Proxy forms are available online here or at the Club’s Reception desk.
Q: Who can act as my proxy?
A: Another voting Member in Good Standing can act as your proxy. Please note, in accordance with Club Bylaws the maximum number of proxies held by a voting Member attending a General Meeting is two (2).
Q: I’m acting as a proxy – how many people can I be one for?
A: In accordance with Club Bylaws the maximum number of proxies held by a voting Member attending a General Meeting is two (2).
VOTING:
Q: I can’t attend the general meeting in-person or online. Can I still vote?
A: You do not need to be present at the in-person or online General Meeting to vote. All voting will be by electronic vote.
Q: When will voting occur?
A: Voting is available from 9:00 AM, Tuesday, September 3, 2024 to 9:00 PM, Wednesday, September 4, 2024 PDT.
Q: When will I receive the electronic voting email?
A: The electronic voting invitation with further detailed instructions on voting will be emailed to all primary voting Members in Good Standing on September 3, 2024.
Q: What happens if I have difficulty trying to vote?
A: At the in-person meeting, there will be people available to walk you through the voting process if you require assistance.
ATTENDING THE GENERAL MEETING:
Q: I’m not a voting member– can I attend in person?
A: We do request that non-voting members consider utilizing the online option to maximize the in-person capacity for voting members.
Q: Can I bring a guest?
A: The General Meeting is for members only.
Q: Will there be an opportunity to ask questions at the General Meeting?
A: Yes, there will be an opportunity for voting members to ask questions specifically related to the proposed resolutions.
Q: I’m having difficulties registering for the Zoom meeting.
A: For assistance, please contact Member Services at 250-762-3310 ext. 200 or info@kelownayachtclub.com.
Q: I’m having difficulties registering for the in-person meeting.
A: For assistance, please contact Member Services at 250-762-3310 ext. 200 or info@kelownayachtclub.com.
MISC:
Q: Why am I not receiving emails from the club about the General Meeting?
A: If you have unsubscribed from club communications in the past, you may not receive emails regarding the General Meeting. All email communications will be posted here. For assistance with resubscribing, contact Member Services at 250-762-3310 ext. 200 or info@kelownayachtclub.com.
